Writing is a part of our daily activities. We communicate through written materials daily which are products of the writing process. For a written product to the effective there is a procedure writers and authors go through called the writing process. Writing as a process refers to the events done to come up with a finished product. Writing as a product refers to the quality control attributes. Interpretation and analysis of the questions is crucial. Understanding the question is important. It will give you key words that will help you answer effectively. Special conditions are also key and must be adhered to. Identifying the key words is critical in answering the question correctly because, the body/content of your essay must be adequately built on defining the key words. Planning is the next step. Planning includes identifying your task, analyzing the audience, gathering of information, thinking of support or objections of your idea or thought and research material that one will use. Researching is an act of planning that involves reading relevant sources adding more knowledge on the ideas one has, exploring for further knowledge of your brainstorm, and note making. When note making you can code notes with similar ideas for easier grouping when writing. An ideal plan is structured with an introduction- definition of terms – major arguments – evaluations, then conclusion. One can use a technique called the SQ3R when doing research. Mind tools Ltd. Increasing your retention of written information (2005:2009) SQ3R Available at: https://www. mindtools. com/pages/article/newISS02. htm [Accessed: 25 Oct 2009] SQ3R is a useful technique for extracting the maximum amount of benefit from your reading time. It helps you to organize the structure of a subject in your mind. It also helps you to set study goals and to separate important information from irrelevant data This technique is abbreviated for survey, question, read, review, and revise. Surveying for documents with related subjects, make questions of importance regarding the subject. Read and take note of all significant points. Revise all valuable points and take note, finally review to check if you have understood and remember what you have learnt. After this process one can prepare a first draft, this is a sketch noting down all information gathered . In the draft one can structure the arrangement, organization and layout of arguments in an effective way. The draft is then edited. This is a check to correct the spelling, grammar, capitalisation, punctuation, and consistency. Stephen and Kaczmarek (2004:70) define editing as ‘Editing means making surface-level changes that make the document grammatically correct’. After editing, you proofread to check for typographical errors. As with any product, the aspect of quality control is necessary. Writing as a product includes rechecking to see if one has relevantly answered the question in depth meeting the requirements of the question or task. Your product must have covered all aspects required including the special conditions lengths and font size. Researched information must be verified, correct, and properly referenced. Presentation, transition between ideas must be smooth, laying out of points that deserve emphasis must be appealing. Organisation of ideas, coherence continuity, accuracy of content and clarifying of examples. Ensure the content is reader friendly, free from bias, logical, and builds goodwill. The language and logic must be tuned to the reader’s ability and interests. Presentation of organized and connected ideas will aid meaning and is vital. Every age group has literature designed to empower and develop one’s mind and it all manifest through exposure to reading , thus effective writing as a process and as a product are footstools of knowledge and vital to humanity . [599 words] References: Kitty. O. Locker. Stephen, Kyo Kaczmarek 2004 BUSSINESS COMMUNICATION BUILDING CRITICAL SKILLS Second Edition Published by McGraw-Hill/Irwin New York America Mindtools Ltd. Increasing your retention of written information (2005:2009) SQ3R Available at : https://www. mindtools. com/pages/article/newISS02. htm [Accessed : 25 Oct 2009]
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