Report on Business Communication Business Essay

The communication method be shove in the direction of understand effective communication. Over and over again communication is view as a simple exchange of communication stuck between a spokesperson and a listener, but this is an immature view. Those that go behind the communication process strength of character have the chance to become more dynamic in every phase of their career. Businesses today face economic pressures and huge competition. Communication gap may affect company growth. Launch a big business perspective, effective communication is a complete, because it frequently accounts for the differentiation between success, letdown or income and loss. It has been changed into basic that useful production communication be critical to the successful operation of up to date enterprise. Even though, every trade human being wants to realize the basics of effective communication. We will utilize communication better and help to create healthy development in the world. In the vastly competitive market, efficient business communication is important for successful company. It optimizes a business and achieves customer hope. Professional commerce statement increases the production and employee happiness. Since of worldwide marketplace communication among country make compound in term of safety and criminal acts.

MAIN BODY

Question 1

Explain the communication process. How does one ensure that the intended audience has received the right message?

2.0 WHAT IS COMMUNICATION PROCESS

Communication is the process of sharing messages between living organisms. Communication essential sender, future receiver plus a message. It is awfully important to express communication. The method of communication is receiver must realize whole message beginning the correspondent. These are many types of communication processes. It can be separated into nonverbal communication, oral statement, visual communication and written statement. Non verbal communication is transmission message without statement. For example, signal body language and phrase. Oral communication is the handing over message trough debate, speeches, presentation and interpersonal communication. Further more, visual communication is the conveying in sequence through visual representations. For example, drawing, graphic, electronic resources and signs. Written communication is the assigning information in the course of papers, clay and shine. Base on the advance of communication we can majorly divide in to Stone Age, old age and in rank period. Otherwise, during Stone Age, people used grunt as well as body tongue meant for direct communication and drums were used for long space communication. Next is, center age. These, people used letter by the help of pigeons and own messenger by base, horse or ship to express messages. Information age is also known as supercomputer age. Previous few decades' globe gain enormous development in information technology. It makes communication professional in all type of business. Globalization is easier for major enterprise since of enlargement in the statement. The communication is especially important tool headed for exchange ideas and convey the information to different people. Human communication is revolutionized from symbols to telecommunication. The square representation of language is secret code. Symbols were used about 30,000 being past. Symbols were used very earlier before common language developed. The formation of all outlines in the communication is based on the concept of symbols. Several of the early symbols are cave in picture, Petro glyphs, Pictograms also Ideograms and later alphabet was urban to convey messages. In addition to nowadays alphabets are used for all type of written communication. Verbal communication form of communication started before 20,000 years ago. Speech is the program of in order and knowledge. Speech makes easier management and teamwork. But still speech is not great medium of communication as human memory could not remember for long time. Nowadays speeches are store in the electronic medium. Emails are generally used for written category of communication. Reports and presentations are important document for any department. This is very popular medium for knowledge evolution Businesses today face economic pressures and huge competition. Communication space may affect company development. To reduce the communication gap, enterprise should discuss their issues in moment and get the answer in time.

3.0 HOW AUDIENCE RECEIVE THE MESSAGE

Telecommunication is dreadfully controlling communication structure. Most recent few centuries it has been developed quickly. The growth of communication assist for increase of enterprises and it make easier used for efficient communication. A few examples are television, mobile phones, liar optical telecommunications, plus emails. The effective communication and completing of business plan acting a vital role for any were doing glowing enterprise. From advance in the creation to aim, manufacturing, back-up, sales and marketing Communication Theater key role. Professional communication plays a chief role to be successful in all type of business. Globalization makes world approximating global community. Because of globalization, markets are moving all more than the world. Goods are designed in one country, built-up in another region and product is market in some extra country. So devoid of proper communication, thumbs down company can stand in the aggressive market. Further more, data has to send very secure way and every sender has to make positive that messages are realization the correct receiver. Each company is maintain own course of action to protect their group information and they are use some encryption and decryption system for message convey between staff and customers. Otherwise, business communication can divide into internal and external. Internal communication is messages sent and receive within company. The main examples of internal communications are band emails, team meetings along with voice mails. From this communication viewers easily receive the correct message. We can still divide internal communication keen on two types upwards and downwards. Upward communication is message sent from lesser ranks community to higher position people in the union. Instance team, member sends a report to the project manager. Downward communication is opposite of internal communication and example is manager assign job to the lower level employee. External business communication means exchanging of messages from company to outside people like customers, media or other companies. When customer wants complaint about product and also if they want to get the information about the product they can contact the company. It will help company to reach high customer satisfaction. There is several method of business communications are used in the enterprises. For example Web based, video conferencing, emails, reports, presentation, telephoned, forum and meetings. A web application is accessed through intranet or internet. It helps customers to read their product and help them to know about product or company. It also helps to communicate between the employees through intranet. Almost most of the manual works are saved because of web based applications. Video Conferencing allows people to attend meetings or sharing their work from different places. Telephoned speech helps to communicate long distance communication. Forum is used for informal communication, which allow people to share their knowledge and fun in common centralized locations. Face to face meetings are usual one in the day to day activities in the corporate companies. These method were used to audience for receive the message. Due to globalization, the world comes in one roof. Every countries having different culture values and also they have their own meaning of words. So cross culture communication plays vital role in the modern communication. Whenever we are participate communication, messages should be very clear and understandable globally. Nowadays one of the most popular communications is email, whenever we write formal business mail the subject line should make readers to understand the whole content of the messages. Message should be short and also we should not use any short words. The main crucial part is verifying the correct receiver before sends the mail. Our mails may be having important business strategy so that it should not reach the unintended person. Also we have to make sure that receiver got that mail. We can use delivery report or ask them to reply when they read messages. Our mail box should be secure and password should be very strong. Video conferencing is very helpful for employees to meet from different location and it helps employee to be motivated and helps employers to keep track of business progress. It has to be limited and it should not disturb the productivity of employees. Emails and chat make employees to communicate remotely. But video conferencing is more powerful compared with both. It provides the great comfortable to meet people globally and make business effectively simply sitting in the small room. Reports and presentations are important to keep track of works and productivity metrics. Also it is very efficient tool for knowledge sharing between employees. Today's competitive business, employees are jumping between companies often. In the modern business communication, telephone conversation is playing major role. People in different countries may have common language, but their accent and meaning of some of the sentences may be varying based on their regions. So business conversations should be very clear and understandable to everyone. Some time it may lead to wrong understating, so it is always better to speak slow and clearly. Also we have to make sure that they understand correctly in between. Face to face meetings are helps to create a good interpersonal relationship within employees. They can discuss and solve issues in the project and management as a team. But meetings have to be recorded or minutes of meetings should be shared. Finally forums are very good to share our thoughts in a common location. It gives good relaxation to the people and creates opportunities to improve their creativity.

4.0 CONCLUSION

Telecommunication revolution is thread to the security. When all the companies are using advance technology for business communication, they have to implement security procedure like cryptographic technique and secured connection to avoid information leak to the competitors and criminals. Only company's rules and technology can't stop these issues. Furthermore, don't expect that same person is involving the same business process for long time. We have perfect document and presentation, when new employee joins, he can start work without eating so many man hours. When we have good presentation it makes client or audience understand better our communication better The employees and customers also have to support to utilize advance technology better. We will utilize communication better and help to create healthy development in the world. Whenever we are communicating, we have to make sure that our communication is ethical and having moral values. Ethical communication means being truthful and upfront all the times. Ethical communication is creating truthfulness, accuracy and honesty. Communication should consist of caring mutual understating and respect characterizes of individuals. Everyone deserves to be respected regardless of race, gender and economic status.

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